Expense Management Policy

This document is a template and acts as a foundational Expense Management Policy that will be a formal set of guidelines that clearly outlines exactly what is and isn’t an approvable expense. It also helps the accounting department and/or approvers quickly decide whether an expense is reimbursable or not.

This document contains 7 pages and 1,557 words with the following topics:

1. Policy Statement
2. Purpose
3. Procedures
   • Approval and documentation
   • Breaches of the Policy
   • Prohibited reimbursements.
   • Accountability and transparency
   • Limits
   • Reconciliation and reimbursement
4. Expenses
   • Travel expenses
   • Personal Vehicles
   • Meals / Living Expense Allowance
   • Other Travel Expense
   • Advance payments
   • Attendance at seminars and conferences
   • Taxi or Uber travel
   • Miscellaneous expenses
5. Attachment A – Example of Expenses Claim Form